COLLEGE OF THE SISKIYOUS
TO: Eligible Employees and Retirees
FROM: Nancy Miller, Director - Human Resources
SUBJECT: HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA)
ADMINISTRATIVE SIMPLIFICATION RULES - PRIVACY STANDARDS
As a result of HIPAA, the District must comply with various components of the Act that will take effect over the next several years. The first component is the Standards for Privacy of Individually Identifiable Health Information (the "Privacy Standard"), which becomes effective April 14, 2003 for group health plans.
The "Privacy Standards" protect each individual's identifiable health information from being used or disclosed by health care providers, plans and clearinghouses (called "Covered Entities" or in our case the District Benefit Plan) without the individual's express consent or authorization. This is called "Protected Health Information" or "PHI". PHI is health information created or received by a Covered Entity or employer that relates to a person's physical or mental health care.
Beginning April 14, 2003 in order to comply with the "Privacy Standard" of HIPAA, if a covered employee needs assistance from District staff (i.e., personnel office staff) in resolving a claim issue, the employee must complete the "College of the Siskiyous Health Plan Authorization Request to Use or Disclose Protected Health Information" form. The form must be completed prior to staff being able to assist in resolving the claim. If an employee needs to resolve a claim for their spouse, the spouse must complete the "Designation of Authorized Representative" form and the employee must complete the "Authorization Request to Use of Disclose PHI" form.
As has always been the case, covered employees can resolve their own claim issues by calling Keenan's Customer Service number at 1-800-653-3626.
Forms are available in the following places:
If you have any questions, please let us know.